Terms of Use

By accessing, browsing, or using Rokito (the “Service”), you acknowledge that you have read, understood, and agree to be bound by these Terms of Use (the “Terms”). If you do not agree to these Terms, you must not access or use the Service.

These Terms constitute a legally binding agreement between you (the “User”) and Rokito (the “Provider”). By creating an account or using any feature of the Service, you consent to be governed by these Terms, as well as any additional policies referenced herein.

Rokito is currently provided as a beta version. These Terms may be updated at any time without prior notice. Your continued use of the Service following the posting of revised Terms constitutes your acceptance of such changes.

We recommend reviewing these Terms periodically. The “Last Updated” date at the top of this page indicates the most recent revision.

Rokito is a web-based financial tracking and management application designed for freelancers, small businesses, agencies, and teams. The Service provides tools for project management, invoicing, expense tracking, and financial reporting.

2.1 Nature of the Service

Rokito is a financial assistant tool only. It is not a substitute for professional financial, tax, accounting, or legal advice. Rokito does not provide tax guidance, certified accounting services, investment recommendations, or any form of regulated financial advisory. Users should consult qualified professionals for such matters.

2.2 Beta Status

Rokito is currently in a beta development phase (minimum viable product). As such:

• Features, functionality, user interfaces, and data formats are subject to change at any time without prior notice.
• The Service may contain bugs, errors, or incomplete features.
• Availability and uptime are not guaranteed.
• Data preservation and integrity cannot be guaranteed during the beta phase.
• The Provider reserves the right to modify, suspend, or discontinue any aspect of the Service at its sole discretion.

2.3 Service Modifications

The Provider reserves the right to modify, update, or discontinue any part of the Service, including but not limited to features, interfaces, APIs, and data formats, at any time and without obligation to provide notice or compensation. No modification of the Service shall entitle any User to a claim against the Provider.

3.1 Grant of License

Subject to your compliance with these Terms, the Provider grants you a limited, non-exclusive, non-transferable, revocable license to access and use the Service for its intended purpose: personal or business financial tracking and management.

3.2 Prohibited Use

You agree not to, and shall not permit any third party to:

• Use the Service for any unlawful purpose, including but not limited to fraud, money laundering, tax evasion, or any activity that violates applicable local, national, or international laws and regulations.
• Attempt to circumvent, disable, or otherwise interfere with subscription plan limits, access controls, or security features of the Service, including but not limited to the creation of multiple accounts to bypass usage restrictions.
• Introduce, upload, or transmit any malicious code, viruses, trojans, worms, or any software or data designed to damage, disable, or compromise the Service or its infrastructure.
• Attempt to gain unauthorized access to any portion of the Service, other user accounts, computer systems, or networks connected to the Service through hacking, password mining, or any other means.
• Reverse engineer, decompile, disassemble, or otherwise attempt to derive the source code or underlying algorithms of the Service.
• Create, upload, or maintain false, misleading, or fraudulent financial records, invoices, or transaction data with the intent to deceive or defraud.
• Use the Service to harass, threaten, defame, abuse, or intimidate any individual or entity.
• Send unsolicited communications, spam, or bulk messages through any communication feature of the Service, including email delivery or notification systems.
• Resell, sublicense, lease, or otherwise commercially exploit access to the Service without the express written consent of the Provider.
• Scrape, crawl, or use automated means to extract data from the Service beyond what is provided through official interfaces.
• Violate or infringe upon the intellectual property rights, privacy rights, or other legal rights of any third party.

3.3 Enforcement

The Provider reserves the right to investigate and take appropriate action against any User who violates these restrictions, including but not limited to immediate suspension or termination of access without prior notice, reporting to law enforcement authorities, and pursuing any available legal remedies.

4.1 Account Registration

To access certain features of the Service, you must create an account by providing a valid email address and password. You agree to provide accurate, current, and complete information during registration and to keep such information up to date.

Email verification is required to activate your account. Accounts with unverified email addresses may have restricted access to certain features.

4.2 Account Security

You are solely responsible for:

• Maintaining the confidentiality of your account credentials, including your password.
• All activities that occur under your account, whether or not authorized by you.
• Using a strong, unique password that is not shared with any third party.
• Logging out from the Service when using shared or public devices.

4.3 Notification of Breach

You agree to notify the Provider immediately through the support contact form if you become aware of or suspect any unauthorized access to your account or any other breach of security. The Provider shall not be liable for any loss or damage arising from your failure to comply with this obligation.

4.4 Security Measures

The Provider implements industry-standard security measures, including but not limited to encrypted data transmission, rate limiting on authentication endpoints, and session management. However, the Provider cannot guarantee absolute security and disclaims liability for any unauthorized access resulting from circumstances beyond its reasonable control.

5.1 Multi-User Access

Rokito supports multi-user team collaboration with role-based access control. Teams consist of an Owner and one or more Members, each with distinct permissions and responsibilities.

5.2 Roles and Responsibilities

• Owner: The User who created the team. The Owner has full administrative control, including the ability to manage team members, configure team settings, and access all team data.
• Member: Users invited by the Owner to collaborate within the team. Members have limited access as defined by the Owner and the applicable subscription plan.

5.3 Owner Obligations

The team Owner is responsible for:

• Managing team member access, invitations, and permissions.
• Ensuring that all team members comply with these Terms.
• The accuracy and confidentiality of team data.
• Any actions performed by team members within the scope of the team.

5.4 Subscription Downgrade Effects on Teams

In the event that a team’s subscription is downgraded to a plan with lower feature limits:

• Non-owner team members will lose access to the team and its data immediately upon downgrade.
• The team Owner retains read-only access to all historical team data indefinitely. No data is deleted as a result of a downgrade.
• If the team’s current usage exceeds the limits of the new plan, the Owner will not be able to create new objects (such as projects, invoices, or transactions) until usage is reduced to within the applicable limits.

6.1 Current Beta Phase

During the beta phase, Rokito is provided free of charge. Access to the Service may be granted through promotional codes. No subscription billing or payment processing is currently active.

The free-of-charge nature of the beta phase does not constitute a guarantee that the Service will remain free in the future, nor does it create any entitlement to continued free access.

6.2 Future Paid Plans

Upon the conclusion of the beta phase, the Provider may introduce paid subscription plans with varying feature sets and usage limits. Detailed information about available plans, pricing, and feature limits will be published on the Pricing page of the Service.

The introduction of paid plans will be communicated to existing users in advance. Users who do not subscribe to a paid plan will be transitioned to the free tier, subject to applicable feature and usage limitations.

6.3 Modification of Plans

The Provider reserves the right to modify subscription plan features, usage limits, and pricing at any time. For existing paid subscribers, the Provider will provide reasonable notice prior to implementing changes that materially affect their current subscription.

6.4 Plan Downgrade

When a subscription plan is downgraded to a lower tier:

• Existing data, including but not limited to projects, invoices, transactions, and financial records, is not deleted.
• If the User’s current usage exceeds the limits of the new plan, the User will not be able to create new objects until usage is reduced to within the applicable limits.
• The team Owner retains read-only access to historical data indefinitely.
• Non-owner team members lose access to the team upon downgrade as described in Section 5.4.

7.1 No Professional Advice

Rokito is a financial tracking and management tool. The Service does not provide, and shall not be construed as providing:

• Tax advice, tax planning services, or tax preparation assistance.
• Certified or audited accounting services or financial statements.
• Legal, financial, or investment counseling or recommendations.
• Compliance advice with any tax code, regulatory framework, or financial reporting standard.

7.2 User Responsibility

You are solely responsible for:

• The accuracy, completeness, and legality of all financial data, invoices, and transaction records you enter into the Service.
• Compliance with all applicable tax laws, regulations, and reporting requirements in your jurisdiction.
• Consulting with qualified professionals, including certified accountants, tax advisors, and legal counsel, for financial decisions and tax reporting.
• Verifying any calculations, reports, or summaries generated by the Service before relying on them for business or legal purposes.

7.3 No Liability for Financial Decisions

The Provider shall not be liable for any financial loss, tax penalty, regulatory action, or other adverse consequence resulting from:

• Incorrect or incomplete data entered by the User.
• Financial decisions made based on data, reports, or summaries provided by the Service.
• Incorrect tax filings or regulatory submissions based on Service data.
• Any errors, bugs, or inaccuracies in calculations or data processing.

8.1 Disclaimer of Warranties

THE SERVICE IS PROVIDED ON AN “AS-IS” AND “AS-AVAILABLE” BASIS, WITHOUT WARRANTIES OF ANY KIND, WHETHER EXPRESS, IMPLIED, STATUTORY, OR OTHERWISE, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

During the beta phase, the Provider specifically does not warrant that:

• The Service will be uninterrupted, timely, secure, or error-free.
• The results obtained from use of the Service will be accurate or reliable.
• Data entered into the Service will be preserved, backed up, or recoverable.
• Any defects or errors in the Service will be corrected.

8.2 Limitation of Damages

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE PROVIDER SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO:

• Loss of data, profits, revenue, business opportunity, or goodwill.
• Cost of procurement of substitute services.
• Business interruption or loss of use.
• Any damages arising from unauthorized access to or alteration of your data.

These limitations apply regardless of the legal theory upon which the claim is based, whether in contract, tort (including negligence), strict liability, or otherwise, and even if the Provider has been advised of the possibility of such damages.

8.3 Aggregate Liability Cap

THE PROVIDER’S TOTAL CUMULATIVE LIABILITY ARISING OUT OF OR RELATED TO THESE TERMS OR THE USE OF THE SERVICE SHALL NOT EXCEED ZERO DOLLARS ($0 USD), REFLECTING THE CURRENT FREE-OF-CHARGE NATURE OF THE BETA SERVICE. Upon the introduction of paid subscription plans, this cap may be revised.

8.4 Exceptions

Nothing in these Terms shall exclude or limit liability for gross negligence, willful misconduct, or fraud, or any other liability that cannot be excluded or limited under applicable law. Certain jurisdictions do not permit the exclusion or limitation of certain warranties or liabilities; in such jurisdictions, the Provider’s liability shall be limited to the fullest extent permitted by law.

9.1 Provider’s Intellectual Property

The Service, including but not limited to its design, architecture, source code, user interface, graphics, logos, trademarks, and all related content and functionality, is and shall remain the exclusive property of the Provider and is protected by applicable copyright, trademark, patent, and other intellectual property laws.

You may not, without the express prior written consent of the Provider:

• Reproduce, modify, distribute, or create derivative works based on the Service.
• Use the Provider’s trademarks, logos, or branding for any purpose.
• Claim ownership of any part of the Service or its underlying technology.

9.2 User Data Ownership

You retain all intellectual property rights to the financial data, documents, invoices, and other information you create, upload, or enter into the Service (“User Content”). The Provider does not claim ownership of User Content.

9.3 Limited License to User Content

By using the Service, you grant the Provider a limited, non-exclusive, worldwide, royalty-free license to store, process, and display your User Content solely for the purpose of providing and improving the Service. This license terminates upon the deactivation of your account.

The Provider may use anonymized and aggregated data derived from usage patterns to improve the Service. Such aggregated data shall not contain any personally identifiable information or be attributable to any individual User.

10.1 Data Retention

Rokito retains User data for as long as the account is active. In the event of a subscription downgrade:

• All financial data, including invoices, transactions, projects, and reports, is preserved and not deleted.
• The team Owner retains read-only access to historical data indefinitely.
• Non-owner team members lose access to the team upon downgrade.

10.2 Account Deactivation & Data Deletion

When you request account deletion:

• Your account is deactivated and anonymized. All personally identifiable information is removed from the account.
• All associated data, including team data, invoices, transactions, projects, wallets, and financial records, is permanently deleted via cascade deletion.
• Account deactivation is immediate and irreversible. Deactivated accounts cannot be recovered.
• You are advised to export any data you wish to retain prior to requesting account deactivation.

10.3 Third-Party Services

The Service integrates with third-party providers for certain functions, including but not limited to email delivery and payment processing. Your use of the Service may be subject to the terms and privacy policies of these third-party providers. The Provider is not responsible for the practices or policies of third-party services.

10.4 Privacy Policy

For detailed information on how we collect, use, store, and protect your personal data, please refer to our Privacy Policy.

11.1 Termination by User

You may request deactivation of your account at any time through your account settings or by contacting support. Upon deactivation:

• Your account becomes anonymous and all personal data is removed.
• All associated data is permanently deleted as described in Section 10.2.
• You will immediately lose access to all features of the Service.
• This action is permanent and cannot be undone.

11.2 Termination by Provider

The Provider may suspend or terminate your access to the Service immediately and without prior notice if you:

• Violate any provision of these Terms of Use.
• Engage in illegal activities, fraud, or misuse of the Service as described in Section 3.2.
• Attempt to circumvent subscription limits, security measures, or access controls.
• Harass, threaten, or abuse other Users or Provider personnel.
• Create false or fraudulent financial records through the Service.
• Engage in any activity that, in the Provider’s sole judgment, is harmful to the Service, its infrastructure, or other Users.

Where possible, the Provider will notify you of the reason for suspension or termination. You may contact support to appeal the decision.

11.3 Survival

The following sections shall survive any termination or expiration of these Terms: Section 7 (Financial Data Disclaimer), Section 8 (Limitation of Liability), Section 9 (Intellectual Property), and Section 12 (General Provisions).

12.1 Governing Law

These Terms shall be governed by and construed in accordance with applicable law, without regard to conflict of law principles. Any disputes arising under or in connection with these Terms shall be subject to the exclusive jurisdiction of the competent courts.

12.2 Severability

If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect. The invalid provision shall be modified to the minimum extent necessary to make it valid and enforceable while preserving the original intent.

12.3 Entire Agreement

These Terms, together with the Privacy Policy and any other policies referenced herein, constitute the entire agreement between you and the Provider regarding the use of the Service and supersede all prior agreements, understandings, and communications, whether written or oral.

12.4 Waiver

The failure of the Provider to exercise or enforce any right or provision of these Terms shall not constitute a waiver of such right or provision. Any waiver must be in writing and signed by the Provider to be effective.

12.5 Assignment

You may not assign or transfer your rights or obligations under these Terms without the prior written consent of the Provider. The Provider may assign its rights and obligations under these Terms without restriction.

12.6 Contact

If you have questions about these Terms, wish to report a violation, or need to contact us for any reason related to the Service, please use the support contact form available within your account settings.